Candidate Privacy Notice
Last updated: September 8, 2026
Alphamoneta Inc. ("Alphamoneta", "we", "us" or "our") provides executive search, recruitment, staffing and talent advisory services.
This Candidate Privacy Notice explains how we collect, use, disclose, retain and protect personal information relating to candidates and prospective candidates.
It applies whether you contact us directly, submit a resume, are referred to us, respond to one of our searches or are identified through legitimate executive search or recruitment research.
Information We May Collect
Depending on the circumstances, we may collect:
name and contact details
location and geographic preferences
resume or curriculum vitae
current and previous employment
job titles and responsibilities
education and professional qualifications
skills, experience and areas of expertise
compensation expectations where relevant
career interests and availability
work authorization information where necessary
LinkedIn and other professional profile information
interview and assessment information
notes relating to candidate discussions
information provided by referees
publicly available professional information
information relating to potential roles or assignments
correspondence and communications with Alphamoneta
For certain roles and where lawful and necessary, additional information may be collected for reference, credential, background, regulatory or other appropriate checks.
We seek to collect only information reasonably relevant to recruitment and executive search.
How We Collect Candidate Information
We may obtain candidate information:
directly from you
from your resume or application
through LinkedIn and other professional platforms
through publicly available professional sources
through referrals
from clients or business contacts
from recruitment databases or platforms where lawful
from previous interactions with Alphamoneta
from references or verification sources with appropriate authority
Executive search often involves identifying individuals who are not actively seeking employment. Where permitted by law, we may therefore collect limited professional information about prospective candidates before contacting them.
How We Use Candidate Information
We may use your information to:
assess your experience, qualifications and suitability
identify positions or assignments that may be relevant to you
contact you regarding potential career opportunities
conduct executive search and recruitment assignments
discuss your background and career interests
maintain an appropriate professional relationship with you
prepare candidate assessments and profiles
arrange interviews and communications with clients
conduct references or appropriate verification where authorized
maintain recruitment and talent records
improve our recruitment processes
meet legal, regulatory or contractual obligations
protect legal rights and prevent fraud or misuse
Sharing Candidate Information With Clients
A core part of our work is introducing suitable candidates to organizations seeking talent.
Where appropriate, candidate information may be shared with clients or prospective employers in connection with a legitimate recruitment or executive search assignment.
Where reasonably practicable, we will discuss a specific opportunity with you before formally presenting your identifiable profile to a client.
We do not sell candidate resumes or personal information as part of our business model.
Executive Search and Passive Candidates
You do not need to have applied for a position for Alphamoneta to contact you.
As an executive search and recruitment firm, we may identify potential candidates through professional research, referrals, market mapping, public professional information or professional networking platforms.
If we contact you and you do not wish us to retain or use your information for future opportunities, you may tell us at any time, subject to any information we are legally required or permitted to retain.
Sensitive Personal Information
We do not seek sensitive personal information unless it is relevant, necessary and lawful to process it.
Information concerning matters such as health, disability, ethnicity, religion, sexual orientation or other protected characteristics should generally be provided only where specifically requested for a lawful purpose or where you voluntarily choose to provide it.
Diversity, equity and inclusion information, where collected, will be handled in accordance with applicable law and should not be used to make unlawful discriminatory decisions.
Background and Reference Checks
Where relevant to a particular assignment and permitted by law, Alphamoneta or a client may request:
professional references
verification of employment or education
professional qualifications
regulatory or licensing information
other role-appropriate background information
More sensitive checks will only be undertaken where reasonably justified and permitted by applicable law.
Candidates will normally be informed where additional verification or background checks are required.
Technology and AI-Assisted Tools
We may use technology to support sourcing, research, candidate organization, search, matching and administrative activities.
Technology may assist our consultants, but recruitment decisions involve human review and professional judgment.
We do not rely solely on automated decision-making to make final decisions producing legal or similarly significant effects unless permitted by applicable law and appropriately disclosed.
Legal Basis for Processing
Where applicable law requires a legal basis, candidate information may be processed based on:
your consent
steps taken at your request in connection with potential employment or engagement
Alphamoneta's legitimate interests in providing executive search and recruitment services
the legitimate interests of organizations seeking qualified talent
compliance with legal or regulatory requirements
establishment, exercise or defence of legal claims
Where sensitive information is processed, we will rely on an additional lawful basis where required.
International Recruitment and Transfers
Alphamoneta works across international markets.
Your personal information may therefore be processed or accessed in Canada or other countries in connection with relevant clients, opportunities and service providers.
Where required by applicable privacy law, appropriate safeguards will be used for international transfers.
Candidate Data Retention
Candidate information may remain useful for future executive search and recruitment opportunities after a particular assignment has ended.
We therefore retain candidate information for a period reasonably necessary for recruitment, talent mapping, maintaining professional relationships, legal requirements and future relevant opportunities.
We periodically review candidate information and delete, anonymize or update records that are no longer reasonably required.
You may contact us if you would prefer that we no longer retain your information for future opportunities, subject to applicable legal requirements.
Accuracy of Candidate Information
We rely on candidates to provide accurate and current information.
Please let us know if your contact details, employment status, qualifications or other important information changes.
We may update professional information using information you provide or lawful publicly available professional sources.
Your Rights
Depending on applicable law, you may have the right to:
access information we hold about you
correct inaccurate or incomplete information
request deletion of certain information
withdraw consent
object to or restrict certain processing
request information about how your data has been used or disclosed
request portability where applicable
lodge a complaint with a privacy or data protection authority
These rights may be subject to legal restrictions and exceptions.
We may verify your identity before responding to a request.
Confidentiality and Security
Candidate information is treated as confidential and protected using safeguards appropriate to its sensitivity.
Access is limited to individuals and service providers who reasonably require the information for authorized recruitment, business or legal purposes.
Although we use reasonable security measures, no electronic system or internet transmission can be guaranteed to be completely secure.
Changes to This Notice
We may update this Candidate Privacy Notice when our recruitment practices, technology or legal requirements change.
The most current version will be available on the Alphamoneta website.
Contact Us
Questions or requests concerning your candidate information may be sent to us via our “Contact Us” page.
Nothing in this Candidate Privacy Notice limits rights that cannot lawfully be limited under applicable privacy or data protection law.